Temporary Litigation Secretary
Location: On-site (3 days in office), Downtown Los Angeles Office OR Century City Office
Hours: Full-time, Monday – Friday, 9:00 am – 5:30 pm or 9:30 am – 6:00 pm (37.5 hours/week)
Pay Rate: $30-40/hr
Duration: Ongoing temporary coverage
Parking: On-site parking is provided and paid for by the firm
The Opportunity
We are seeking a Temporary Litigation Secretary to provide comprehensive administrative and secretarial support to attorneys and paralegals. This role requires a detail-oriented professional with experience in litigation, particularly federal filing, who can thrive in a collaborative environment and uphold the firm’s high standards of client service and confidentiality.
Key Responsibilities
In this role, you’ll be managing multiple tasks, projects, and requests to support attorneys in delivering exceptional client service. Daily responsibilities include:
- Drafting, formatting, and proofreading legal documents, including correspondence, memoranda, and court filings.
- Handling federal and state court filings, including e-filing across jurisdictions, preparing documents for service, and setting up case "shell" documents.
- Ensuring transmittals include all required attachments, exhibits, and enclosures.
- Maintaining positive client relations and confidential handling of client matters.
- Processing and distributing incoming mail, uploading documents to the Document Management System (DMS), and coordinating outgoing mail and deliveries.
- Managing attorney expense reports, vendor invoices, and client billing; assisting with reviewing and editing bills as needed.
- Scheduling appointments and coordinating travel arrangements for attorneys.
- Completing client/matter intake forms, requesting conflict checks, and managing the opening and closing of files.
- Collaborating with support departments for special requests, overflow support, and absence coverage for Secretarial Team members’ attorneys.
- Performing additional duties and projects as assigned.
Qualifications
- Experience: 1-5 years of litigation secretarial experience, with federal filing expertise; Labor and Employment experience is a plus.
- Skills: Exceptional proofreading, attention to detail, and strong grammar/spelling skills.
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Outlook, Excel); familiarity with tools like Carpe Diem, Elite, iManage, Chrome River, or Forte is beneficial.
- Organization & Multitasking: Able to prioritize and manage multiple assignments for various attorneys, maintaining high standards of accuracy and efficiency.
- Professionalism: Reliable attendance, punctuality, and flexibility to adjust hours as needed to support firm operations and business demands.
This is a great opportunity for an experienced Litigation Secretary to join a prestigious firm and provide essential support to a dynamic legal team.
